Private Events & Catering

Interested in renting the Surf Ballroom for your private function?  We are a unique and memorable location to hold your next gathering and look forward to the opportunity to host:

    · Wedding Receptions
    · Private Party/Corporate Events
    · Proms
    · Birthday/Holiday Parties
    · Family/Class Reunions
    · And More!

Here is additional information that might be helpful to you in your planning:

Beverage Service

Beverage service minimums are required for most rentals, which means that total beverage sales must meet the requirement set forth in the contract. Renter has the option of an open/host bar, cash bar or any combination therein and all sales are applied towards the minimum (this includes special orders-wine, champagne, etc.).An unlimited soda option is available for $300.

No alcohol, kegs or other beverages may be brought into the Surf Ballroom for decoration or consumption.  In compliance with the State of Iowa’s Alcoholic Beverage Laws, absolutely no underage persons will be served and guests may be ‘carded’ for proof of age.  Additionally, no alcoholic beverages (opened or unopened) may be taken from the premises.  Bar service ends at 11:30 p.m
.

 

Catering/Food

We want your event to be the best that it can be! Service, food quality and reputation are important to us. Since on-site cooking facilities are not available for meal or hot hors d'oeuvre preparation, we suggest use of one of our preferred caterers listed below. An additional surcharge of $250 will be added to the overall rental fee should a non-preferred caterer be used. Food service must be provided by professional caterers only. Please note that there are are no cookware, utensils, countertop appliances or dishes available for renter use. 

The Surf Ballroom & Museum's preferred catering list includes:


Best Western/Bennigan's
I-35 & US Hwy. 18
Clear Lake, IA  50428
Contact: Mandy VanVoorhis
(641) 357-5253
Butcher's Steakhouse
1451 North Federal Ave
Mason City, IA 50401
Contact: Laurie Buchanan
(641) 423-1110
Classic Catering
2415 Union Avenue
Garner, IA 50438
Contact: Sheryll Klesel
(641) 923-2187
Prime & Wine
3000 - 4th Street SW
Mason City, IA  50401
Contact: Doug Brown
(641) 424-8153
Starboard Market
310 Main Avenue
Clear Lake, IA  50428
Contact: Jennifer Coffman
(641) 357-0660
We-3 Catering
231 East Main Street
Belmond, IA 50421
Contact: Marc Gabrielson
(641) 444-4104

Decorations

Temporary decorations must not harm the finish on walls, ceilings or floors (painter’s tape only…no gaffe, gorilla, duct or packaging tape is to be used on painted walls/fixtures).  ABSOLUTELY no permanent fasteners may be used (i.e. staple guns, screws or nails) due to the venue’s historical nature.  Decorations must be put up and removed within the contracted time frame.  No colored paper (including napkins or placemats) may be used on booth tables due to the staining that occurs.  No helium filled balloons are allowed in the Main Ballroom.  No confetti is allowed in building.

Candles are not allowed anywhere in the Surf Ballroom & Museum-No exceptions!  Battery operated candles are available for rent, if desired, through Marcie Mae Creations (641.430.6616). Sparklers, fireworks and pyrotechnics of any type are also strictly prohibited!

Linens

Rental fee does not include table linens or skirting. A limited quantity of table linens are available to rent from the Surf for an additional fee (see inventory on last page of Rental Guidelines & Policies).

Lost and Found

The Surf Ballroom will not be liable for loss or damage to clothing or other personal belongings of renter or guests during term of rental. Lost and found items will be logged and stored for 30 days, after which the items are donated to charity.

Seating Capacity - Ballroom Dance Floor

Up to approx. 325 set up with 60" round tables
Up to approx. 500 set up with 8' banquet tables
Up to approx. 700 set up with chairs in rows
The room may be set up according to a seating diagram. If set up is desired, renter should should submit a completed seating diagram at least two weeks prior to the event.

Sound & Lights

Main Stage
Use of the Surf's projectors/big screens, mic, etc. require an onsite technician for operation. A $200 minimum fee inclues up to 6 hours of use ($15/hour for each additional hour of use). Audio visual needs must be confirmed/reserved at least 2 weeks in advance of event date. Minimal main stage lighting is available at no additional charge. Spo light operator(s) are availabe upon request for $15/hour witha  1 hour minimum.

Porfessional (concert quality) sound and lights with technicians are availabe for an additional $900.

Cypress Room (Lounge) Stage
The lounge stage will accomodate a speaker, soloist or small performing group. Recessed lighting is located overhead. All sound and light equipment must be provided by renter.

Smoking

As a museum environment prevails in the Surf Ballroom and as  per Iowa law, smoking is not permitted anywhere in the building. A smoking area is designated outside the Cypress Room (Lounge).