Rental FAQs

How early can we set up?
Venue rental contracts include an allotted time of use starting at 9am the morning of your rental. Event setup may begin at this time.
If there is nothing booked in the ballroom, set up may begin the day before your event. There is no additional charge for early setup during regular business hours.
Your rental time ends at 1am the day after your rental. This means that all guests need to be out and decor taken down no later than this time.
Use of the Surf's concert sound and lighting system require an onsite technician for operation, with pricing beginning at $900. It is not permissible for Djs or live musical acts to utilize the sound/light system without a Surf technician present.
Use of the Surf's projector/big screens, mics, etc. require an onsite technician for operation. A minimum fee of $200 includes up to 6 hours of use. Audio/Visual needs must be reserved and confirmed at least two weeks in advance of event date.
The ballroom floor's seating capacity is as follows:
  • Up to 325 guests set up in round tables;
  • Up to 500 guests set up in 8' banquet tables;
  • Up to 700 guests set up in chairs in rows.
The permanent booths located around the perimeter of the dance floor may also be used to seat any additional guests.
You room may be set up according to a seating diagram. If a specific set up is desired, renter should submit a completed seating diagram at least one week prior to the event. Sample seating layouts are available here.
Use of the ballroom for publicly ticketed events is prohibited.
Your rental rate includes three bartenders and one security staff. Additional staffing is available at $25/hour per staff member needed.
For the safety of all guests and due to the historic nature of our building, we do not allow renters to hang anything from our ceiling.
Temporary decorations must not harm the finish on walls, ceiling or floors. Painters tape, elastic string and cable ties are good examples of materials that can be used to affix your decor. Gaffe, duct and packaging tape may harm the finishes of our walls, ceiling and floors. Under no circumstances are permanent fasteners to be used to affix decor to our building. This includes staple guns, screws, nails, etc. If these are used, your damage deposit will likely not be refunded.
Table linens are available to rent for your event for an additional cost. Pricing ranges from $9-$15/each, with linens available in either black or white.
Our current inventory includes black plastic folding chairs, 60" round tables, 6' banquet tables and 8' banquet tables.
For seating, we have 400 black plastic folding chairs available to use at no additional cost.
For tables, we have the following:
  • 49 60" rounds
  • 10 6' banquets
  • 37 8' banquets
Any decor and items brought in by the renters needs to be cleared prior to the end of your rental. Tables and chairs will be cleared by Surf staff.
Beverage service guarantee minimums are required for most rentals. This means that total beverage sales must meet or exceed the requirement set forth in the contract.
The renter has the option of an open/host bar if they would like to pay the entire guarantee. The option of a cash bar or a combination of host and cash bar is also available as all sales are applied towards the minimum (including special orders). An unlimited soda option is available for $300, which also applies to the minimum.
Pop and bottled water cost $3 per beverage.
Beer and malt beverages cost $5 per beverage.
Mixed drinks and wine cost $7 per beverage.
Yes!  Please contact our event coordinator for more information regarding the purchase of specific beverages for your event.
Our bar is not set up to and will not serve kegs of beer. Renters are not allowed to bring in outside alcoholic beverages.
We have a list of preferred caters available for you in our Rental Guidelines and Policies packet. If a preferred cater is not used for your event, an additional $250 will be added to your rental fee.
The Cypress Room, which is fondly and often referred to as the Lounge or Surfside 6 Lounge, is the smaller room on the east side of the Ballroom. Its capacity is 120 and cannot be booked out more than 6 weeks in advance. Ballroom rentals include the use of the Cypress Room.
Our Cypress Room cannot be booked out more than 6 weeks in advance because the Surf Ballroom holds the right to book larger events and rentals before taking on smaller groups/parties.

Have more questions? Please contact our Events Coordinator:

Molly Kern

Event Coordinator